Departments / Functions
Administrative Department
The Administrative block of the Election Commission is divided into three departments:
- Administrative Branch
- Employees Administration Sub-Branch
- Attend to facilities provided to the office bearers of the commission
- Oversee functions related to employee transfer, promotion, retirement, attendance and leave.
- Preliminary activities related to assessment of employees on the basis of their academic qualification
- Inter-departmental action and incentive to employees
- Maintain record of personal detail of the employees
- Selection of employees for external or internal trainings.
- Preparation and supervision of foreign visits of the higher level office bearers, as per the decision of the Nepal government
- Make arrangements for representation of Election Commission representatives at programs, where required
- Take full responsibility of establishment of new office, its operation and other managerial activities
- To maintain record of and initiate action regarding assessment of temporary employees as per the Election commission Act
- To follow and help follow directive of the Nepal government regarding employees administration
- General Administration Sub-Branch
- Purchase, store and distribution of goods required by the commission on a regular basis
- Repair, rebate, hand over and auction of the goods
- Import, store or call for tender for the purchase of election related items
- Management of all kinds of printing jobs
- Registration related work
- Manage the library
- Distribution of newspapers and other reading material
- Organize job shifts and guards for office security
- Assign duty to drivers
- Management of electricity, water and cleanliness
- Photocopy or printing of forms and voters list and their distribution in correct time
- Printing of ballot paper managing its security and making it available at the polling centers
- Estimation of the number of ballot stamps, ballot boxes and their import according to the requirement
- Purchase of election related stationery articles and their packing to transport to the polling centres
- Manage fuel and maintenance of the government vehicles
- Prepare approval letters of the staff and security personnel to be deployed at polling centres and make arrangements for insurance and financial assistance to them
- Fulfill demands of compensation for damage of goods at polling centres
- Supervision of office owned goods at a periodic basis
- Manage other needful administrative jobs
- Prepare and verify the main voters list, update them and make required number of copies
- Maintain correct record of voters statistics
- Compile and send copies of voters list to the district
- Make corrections on forms and voters list
- Place request with the training department if experiments or seminars are to be conducted on the voters list
- Distribution of voters identity card, and implement policy and programs at the election constituencies, as directed by the Commission
- Make arrangements for the involvement of district Election Offices in the collection and update of voters list and voters card distribution
- Maintain archive of voters list and voters card
- Resolve any imminent dispute over the voters list and voters card
- Undertake any other activities related to the voters list and card
- Financial Administration Department
- Prepare estimated budget of the Commission and its affiliated offices
- Prepare budget for the local election and Constituent assembly election
- Allocation and distribution of budget to commission offices
- Operate accounts relative to the commission, update the archive and present reports
- Maintain and update archive of revenue and present report
- Auditing of internal and final budget sheet, according to the rules.
- Revise and make clearances of all the mistakes verified by auditing of all the departments under the commission.
- Prepare financial directives on election and present them
- Maintain record of the amount spent by candidates on election campaigns.
- Make requests with the training department in case of need for training related to financial administration.
- Election Department
- Maintain list of polling centres
- Supervision of polling centres and to carry out all the preliminary functions related to it according to decisions on the changes and suggestions received.
- Maintain record of positions for which election is to be held.
- Maintain record of the status of the positions for which election is to take place
- Maintain commission correspondence after the declaration of election dates by Nepal government
- Preliminary work on preparing election programs
- Carry out all the preliminary duties regarding the appointment of election officers
- Fix dates for establishment of office for the election officers and manage groundwork on their allocation.
- Prepare list of district employees to undertake election or election related jobs and take up groundwork to make required changes.
- Maintain list of VDCs, municipalities and wards around the country and work out amendments if required
- Resolve election related problems at the introductory level and present them to the commission for action
- Undertake initial proceedings for selection and decision on the election symbols and execute the decisions
- Place requests with the training department for election-related trainings if required.
- Form policy on design, estimation and printing of the ballot paper and present the proposal to the commission for approval
- Pay attention to maintaining the quality of ballot paper and assist in taking them to election constituencies
- Make arrangements for media campaign
- Prepare programs that maintain coordination between offices of the Chief Election Commission, election officers and the district election office.
- Begin preliminary efforts on election dates and process
- Prepare campaign material for both print and electronic media
- Arrange for an official media to disseminate information on polling and its results as it happens
- Update the vote count of the election candidates or those already elected
- Prepare list of ballot papers
- Undertake any other assignments related to elections
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